 |
BMT620S - BUDGET AND ASSET MANAGEMENT - 1ST OPP - NOVEMBER 2022 |
|
|
1 Page 1 |
▲back to top |
nAmlBIA unlVERSITY
OF SCIEnCE Ano TECHnOLOGY
FACULTY OF COMMERCE, HUMAN SCIENCEAND EDUCATION
DEPARTMENT OF TECHNICAL, VOCATIONAL EDUCATION AND TRAINING
QUALIFICATION: DIPLOMA IN TECHNICAL AND VOCATIONAL EDUCATION AND TRAINING:
MANAGEMENT
QUALIFICATION CODE: 0GDTVM
LEVEL: 6
COURSE CODE: BMT620S
COURSE NAME:
MANAGEMENT
BUDGET AND
ASSET
SESSION: NOV 2022
PAPER: 1
DURATION: 3 HOURS
MARKS: 100
FIRST OPPORTUNITY EXAMINATION QUESTION PAPER
EXAMINER($) Ms KristofinaJunias
MODERATOR: Ms Rejoice Quest
INSTRUCTIONS
1. Answer ALL the questions.
2. Read all the questions carefully before answering.
3. Number the answers clearly
THIS QUESTION PAPER CONSISTS OF_ 4_ PAGES (Including this front page}
|
|
2 Page 2 |
▲back to top |
SECTION A
Question 1
Indicate whether the following statements are true or false.
[10]
(a) Budgeting is a discrete once-a-year activity
(b) The first step in preparing a budget is one must gather information about what the
organisation wants to achieve
(c) Operating budget is the best-suited type of budget for a TVETcollege
(d) Budgets do not have to be followed in a submissive manner
(e) Budget deficit refers to a decrease in expenses during a period of time
(f) A variance report/statement is a tool used for budgetary control
(g) Asset management refers to asset maintenance
(h) A decision to acquire an asset should be based on the lowest purchase price but not on
the potential operating costs of an asset
(i) An asset management policy is used to monitor the condition and performance of assets.
(j) A direct procurement is permitted where only one supplier has the exclusive right to
manufacture the goods or to supply the goods, works or services to be procured, and no
suitable alternative is available.
SECTION B
Question 1
You are a newly appointed Head of Otjokovare Vocational Training College. The College offers
the following trades; Hospitality; Office Administration, Bricklaying, Joinery and Carpentry,
Electrical installation and Automotive Mechatronics. The College does not receive enough
training grants from NTA and a number of trainees struggle to pay for their tuition fees. The
College is finding it difficult to make ends meet during the current financial year.
Write an essay suggesting strategies you will employ to turn around the financial position of
the College in the next and subsequent financial cycles
[50]
Page 214
|
|
3 Page 3 |
▲back to top |
Question 2
As a head of a TVET College, how would you go about the budgeting process?
(a) Outline steps you would follow during the budgeting process
[5]
(b) What budgeting approach would you prefer and why?
[2]
Question 3
Managing assets effectively for utilities is not optional these days. Whether it is in asset-heavy
or non-asset-heavy industries, asset management is crucial. Buildings; computers; office,
classroom and workshop furniture; air conditioners; workshop machinery; and office
equipment are many of the fixed physical assets that need to be managed at a TVETCollege.
(a) State two reasons why it is important to manage assets.
[2]
(b) Use the list of the fixed physical assets given and develop an asset management plan for
any of the assets in terms of quantity and state of the asset; levels of service; lifecycle
management and management strategies.
[10]
Question 4
The Namibian Public Procurement Act 15 of 2015 regulates the procurement of goods, works
and services, the letting or hiring of anything or the acquisition or granting of rights for or on
behalf of, and the disposal of assets of, public entities. As a head of a public vocational training
centre you will be an accounting officer:
(a) Outline any three powers and functions of an accounting officer
[3]
(b) As the head of a vocational training centre you discover that the TVETtrainers need to go
for &Continuous Professional Development (CPD).The budgeted amount for CPDis not much,
but your desire is to have your trainers go through a CPD programme worth the value and
time.
(i) What type of service will be procured for this intervention?
[1]
(ii) What method of procurement is suitable for the type of service you mentioned in
(i)?
[1]
(c) With examples from the TVETcontext, state two conditions in which a request for a sealed
quotation method of procurement is applicable.
[4]
Page 314
|
|
4 Page 4 |
▲back to top |
(d) A bricklayer and Plastering Trainer Ms. Immanuel writes a submission to you stating that
the only two remaining brick-cutting machines just broke thus, She is requesting that the
institution do an emergency procurement of at least five machines otherwise there will be no
training taking place. As the head of the institution; the accounting officer responds to Ms
Immanuel's submission stating the requirements of the procurement act as well as offering
alternative solutions to the situation.
[12)
END
Page 414