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BMT620S - BUDGET AND ASSET MANAGEMENT - 2ND OPP - JANUARY 2023 |
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nAmlBIA UnlVERSITY
OF SCIEnCE Ano TECHnOLOGY
FACULTYOF COMMERCE,HUMAN SCIENCESAND EDUCATION
DEPARTMENT OF TECHNICAL,VOCATIONAL EDUCATION AND TRAINING
QUALIFICATION: DIPLOMA IN TECHNICAL AND VOCATIONAL EDUCATION AND TRAINING:
MANAGEMENT
QUALIFICATION CODE: 06DTVM
LEVEL: 6
COURSE CODE: BMT620S
COURSE NAME: BUDGET AND ASSET
MANAGEMENT
SESSION: JAN 2023
PAPER: 2
DURATION: 3 HOURS
MARKS: 100
SECOND OPPORTUNITY EXAMINATION QUESTION PAPER
EXAMINER(S) Ms Kristofina Junias
MODERATOR: Ms Rejoice Quest
INSTRUCTIONS
1. Answer ALL the questions.
2. Read all the questions carefully before answering.
3. Number the answers clearly
THIS QUESTION PAPER CONSISTS OF _S_ PAGES {Including this front page)
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SECTION A
Multiple Choice Questions
[6]
1. Which of the following level of involvement in the budgeting process results in more
adherence to budget targets?
A. Negotiated budgeting
B. Imposed budgeting
C. Continuous budgeting
D. Participative budgeting
2....................... is a top-down budgeting approach that determines the number of inputs
required to support the targets or outputs set by the organisation.
A. Zero-based budgeting
B. Activity-based budgeting
C. Value proposition budgeting
D. Performance-based budgeting
3. Which budgeting approach can be employed in a situation where a company requires to
reduce the budget significantly?
A. Incremental-based budgeting
B. Activity-based budgeting
C. Value proposition budgeting
D. Zero-based budgeting
4. Which of the asset lifecycle stage is bulky and the longest?
A. Planning
B. Acquisition
C. Operation
D. Disposal
5. Which of the following is the preferred method of procurement by the Namibian Public
Procurement Act 15 of 2015?
A. Open National Bidding
B. Open Restricted Bidding
C. Open Advertised Bidding
D. Open International Bidding
6. Open advertised bidding proceedings may include:
A. a pre-qualification stage and post-qualification stage procedures before the selection of
the winning bidder;
B. a post qualification procedures only, before the selection of the winning bidder;
C. a pre-qualification stage, or post-qualification procedures, before the selection of the
winning bidder;
D. pre-qualification stage procedures only, before the selection of the winning bidder;
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Matching Type Questions
[5]
Match the correct letter in Column B to the number in Column A.
COLUMN A
COLUMN B
7. excess revenue over a period of time
A. internal auditing
8. office, ministry or agency of the
Government
9. verification of assets physically
B. Budget deficit
C. lnta_ngibleasset
10. a physical item which has value over a
period exceeding one year,
11. adding or subtracting a portion from
previous year figures to obtain current year
figures
D. incremental budgeting
E. Asset auditing
F. Budget surplus
G. Public Entity
H. fixed asset
SECTION B
Question 1
You are a newly appointed Head of Otjokovare Vocational Training College. The College offers
the following trades; Hospitality; Office Administration, Bricklaying, Joinery and Carpentry,
Electrical installation and Automotive Mechatronics. The College does not receive enough
training grants from NTA and a number of trainees struggle to pay for their tuition fees. The
College is finding it difficult to make ends meet during the current financial year.
Write an essay outlining strategies you will employ to turn around the financial position of
the College in the next and subsequent financial cycles.
[50]
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Question 2
Asset Management is more than maintenance. Asset management is concerned with
applying technical and financial judgment and sound management practices throughout the
asset lifecycle process. Fig. 1 shows the asset lifecycle
The TVET College of which you are the Head plans to acquire computers to embrace the
concept of ICT integration in training.
(a) Using the asset lifecycle stages shown in the asset lifecycle above, describe how these
assets (computers) will be managed, showing clearly the activities that characterise each
stage.
(12]
(b) Name and describe the six (6) asset management techniques that are useful to an
organisation.
(12]
Question 3
The Namibian Public Procurement Act 15 of 2015 regulates the procurement of goods,
works and services, the letting or hiring of anything or the acquisition or granting of rights
for or on behalf of, and the disposal of assets of, public entities.
(a) As the head of a public TVET college, the accounting officer you are required by the
Public Procurement Act to establish a procurement committee. Name three types of
persons you should consider to constitute a procurement committee.
[3]
(b) State two powers that an Accounting Officer cannot delegate to any staff members as
conferred upon him/ her by the Public Procurement Act.
[2]
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( c) Outline five conditions in which a bidder or supplier can be disqualified from
participating in the bidding process.
[S]
(d) In most hard trades the use of specialized machines is imminent. Procurement of these
machines through the open bidding process is impractical given the size of the Namibian
market.
(i) State the suitable method of procurement you would choose to acquire the machines.
[1]
(ii) Write a justification that you will note in the record of the procurement proceedings the
ground for the choice of the procurement method you mentioned in (i)
[1]
(e )There is political pressure to increase enrollment numbers and the number of TVET
graduates. As a head of a public TVET College, given the infrastructure available, this seems
impossible unless you expand the infrastructure at the same time there is a limited budget to
procure the service.
(i) Given the nature of TVET, state the method of procurement you will employ to ensure
you expand the training infrastructure.
[1]
(ii) Explain how you would go about executing the task using the method of procurement
you mentioned in (i) as per the provision set up in the Procurement Act 15 of 2015.
[2]
END
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